DATA PRIVACY POLICIES AND PROCEDURES OF COLEGIO DE SANTA ANA

Personal Data collected undergoes a cycle which the school must keep track of and protect at every stage. The Students, Parents and Guardians must be mindful of the stages and cycle.

1.     On collection of Personal Data

CDSA generally collects personal information, which is only necessary for the purposes identified in this Policy and in line with the functions of the school, through various forms and documents depending on the procedures set by the academic units and administrative offices.

 Only authorized Staff and Faculty shall have access to use the personal data collected from Students, Parents and Guardians under the guidance and agreement of the school for the purposes given by the school offices and the following:

a) Academic purposes

b) Extra-curricular purposes

c)  Medical purposes

d) Students’ assistance purposes

e) Records and account purposes

f)   Security and community affairs purposes

2. Data Retention

The retention of files or documents, containing the Personal Data both in physical or electronic format, shall be classified in accordance with the guidelines set by:

The Data Privacy Act of 2012, National Archives of the Philippines Act of 2007 and their Implementing Rules and Regulations.

3. Disposal and destruction of Data

When the disposal or permanent deletion of records (including personal data) is deemed necessary, this may be done through shredding, burning, pulping or any other means to ensure that it is impossible to reconstruct the information contained therein.